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Volunteer Listing & Instructions 2015

We need any and all volunteers. We are always low in aid station volunteers, cleanup people, and pre-event work (packet stuffing, trail marking).

How to sign up

Email nyeates1 [at] umbc [dot] edu to signup for any of the below jobs.


  • X = Verified and reliable
  • O = Need to reverify, but reliable
  • ? = Unsure if coming, but maybe; need to verify
  • ! = Can put anywhere
  • FIXME = Need to fill this spot
  • bold = Lead vol, have met and given directions in-person
  • underline = Lead vol, have not met in-person
  • FB = FaceBook friend


  • Director - X Nick Yeates
  • Director Stand-in - X! Jim Yeates, X Sue Yeates

Flagging / Signing

  • Flagging Team 1 Lead - X Bob Bevill
  • Flagging Team 2 Lead - X Steve Mang
  • Flagging Team 3 Lead - X Jonathan Gowen
  • Flagging Team 4 Lead - X Jonathan Gowen, Nick Yeates
  • Flagging Banditos - Erin Callicoat, ? Chuck Gregory FB, O Matt Bevan, Karl Barrus, Aaron Ellison (fb)

Aid Stations

  • Aid station 1 Lead 08:30a - 11:30a - X Pat Murphy, ? Karl Barrus, X Patricia McKeldin, FIXME
  • Aid station 2 Lead 08:00a - 02:00p - X Christine Chadwick, X Mike Gouel, X Don Libes, Amy Gibson, FIXME
  • Aid station 3 Lead 10:15a - 03:30p - X Nathan Flynn, ? Daughter, O Mike McCumber (vol party), FIXME, FIXME
  • Aid station 4 Lead 9:00a - O Sue Yeates, X Ty Larson, FIXME
  • Aid station coordinator / setup -
  • HAM Radio Operator Lead - X Andy Protigal
  • 4-way stop - ! HAM radio guys
  • Ruins mile ~15 - ! HAM radio guys


  • Pre-sweeper - X Jordan Psaltakis
  • Sweeper - X Doug Massengale, X Geoff Baker

Start / Finish

  • Event Setup AM - X Ty Larson (morning), X Aaron Ellison (fb), FIXME, FIXME
  • Registration - X Sue Yeates, X Patricia McKeldin, X Don Libes
  • Vol Registration - X Send to Nick, Jim, or Sue
  • Shirt handling / sales - X Sue Yeates, X Mary Yeates, X Jim Yeates, FIXME
  • Timer 1 - X James Butler
  • Timer 2 - O Jordan Psaltakis
  • Finish Line Helper - O Tom Green
  • Grillpeople - X Bob Fabia, X Barbara Yeates, FIXME
  • Food Serving / Setup - X Barbara Yeates, X Mary Yeates, X Sabastien Molnar (evening), FIXME
  • Trash bags and patrolling - X Ty Larson(morning), X Sabastien Molnar (evening)
  • Event Cleanup PM - X Mike Gouel, X Alfredo Carballo (costa rica!), FIXME, FIXME
  • Entertainment / Sound - ? Nick, FIXME
  • Ham 1, Ham 2
  • Marshaling (at start of race) - Katie W (13
  • Masseuse - O Melissa Simmens
  • Driver 1 - X Jim Lay (Chris, his son, is running)
  • Driver 2 - O Greg Zaruba
  • Ice Man - X Jim Lay


  • Fri Vol Party - (Fri @ Bob Bevills) - Nick, Dad, Barb, Sue, Mom, Bob, Matt Bevan, Jim Lay, Chris Lay, Pat Murphy, Christine, Dorothy?
  • Beer - X Sabastien Molnar (arrive at 11), Nick Yeates
  • Bus Crowder / Parking Nazi (get people on buses) - FIXME
  • 1hr Vol Trail Promotion - X Kurt Steine
  • Graphics (shirt, logo) - X Jeremy Swan
  • Expressed Interest:
  • Janice Maketa Orlik - facebook comment
  • Tom Green (timing, bibs, aid station 4)

Position Descriptions

Flagging / Signing

The course needs to be marked with Signs and Flags so that runners can follow the course. There are ~100 signs (at most trail intersections) and it takes many hours, even days to sign and flag. The course is divided into four (4) sections of trail, each being 4 miles in length.

  • Start/Finish (S/F) - Aid Station 1 (AS1)
  • AS1 - AS2
  • AS2 - AS3
  • AS3 - S/F

We assign 1 person to LEAD each section. It is now their duty to mark that section of the trail. They are responsible. Whether they do it all, or they call on some of the BANDITOS.

The BANDITOS are a pool of trail marking people who have shown interest to help the LEADS. Nick gathers these peoples names, phone numbers, and email addresses. The week before the race, Nick sends out emails to all of these BANDITOS and LEADS and suggests that the leads grab a few BANDITOS for help.

Often, a lead will email out saying “I am headed out on Thur after 4, if anyone wants to join, call me at…”

  • Intersections (where any two trails merge) are likely candidates for a sign
    • Signs are stapled into trees at the most visible point
  • Sometimes, signs need to be more visible
    • In the middle of the trail, use a supplied wooden stake, pound it into the ground (need a hammer with you) in the middle of the trail (do not block trail), and then staple the sign to it
  • Pink Surveyors tape is used as confidence markers on trees
    • Every 500 ft
    • Before and after turns
    • No longer than 6 inches

Signs and tape go up the week prior to the race (5-7 days). Most of it should be done on the prior 2 days.

volunteers2015.txt · Last modified: 02.03.2016 14:43 by nyeates