Volunteer Listing & Instructions 2015
We need any and all volunteers. We are always low in aid station volunteers, cleanup people, and pre-event work (packet stuffing, trail marking).
How to sign up
Key
X = Verified and reliable
O = Need to reverify, but reliable
? = Unsure if coming, but maybe; need to verify
! = Can put anywhere
= Need to fill this spot
bold = Lead vol, have met and given directions in-person
underline = Lead vol, have not met in-person
FB = FaceBook friend
RD
Flagging / Signing
Flagging Team 1 Lead - X Bob Bevill
Flagging Team 2 Lead - X Steve Mang
Flagging Team 3 Lead - X Jonathan Gowen
Flagging Team 4 Lead - X Jonathan Gowen, Nick Yeates
Flagging Banditos - Erin Callicoat, ? Chuck Gregory FB, O Matt Bevan, Karl Barrus, Aaron Ellison (fb)
Aid Stations
Aid station 1 Lead 08:30a - 11:30a - X
Pat Murphy, ? Karl Barrus, X Patricia McKeldin,
Aid station 2 Lead 08:00a - 02:00p - X
Christine Chadwick, X Mike Gouel, X Don Libes, Amy Gibson,
Aid station 3 Lead 10:15a - 03:30p - X
Nathan Flynn, ? Daughter, O Mike McCumber (vol party),
,
Aid station 4 Lead 9:00a - O
Sue Yeates, X Ty Larson,
Sweepers
Start / Finish
Event Setup AM - X Ty Larson (morning), X Aaron Ellison (fb),
,
Registration - X Sue Yeates, X Patricia McKeldin, X Don Libes
Vol Registration - X Send to Nick, Jim, or Sue
Shirt handling / sales - X
Sue Yeates, X Mary Yeates, X Jim Yeates,
Timer 1 - X James Butler
Timer 2 - O Jordan Psaltakis
Finish Line Helper - O Tom Green
Grillpeople - X
Bob Fabia, X
Barbara Yeates,
Food Serving / Setup - X
Barbara Yeates, X
Mary Yeates, X Sabastien Molnar (evening),
Trash bags and patrolling - X Ty Larson(morning), X Sabastien Molnar (evening)
Event Cleanup PM - X Mike Gouel, X Alfredo Carballo (costa rica!),
,
Entertainment / Sound - ? Nick,
Ham 1, Ham 2
Marshaling (at start of race) - Katie W (13
Masseuse - O Melissa Simmens
Other
Fri Vol Party - (Fri @ Bob Bevills) - Nick, Dad, Barb, Sue, Mom, Bob, Matt Bevan, Jim Lay, Chris Lay, Pat Murphy, Christine, Dorothy?
Beer - X Sabastien Molnar (arrive at 11), Nick Yeates
Bus Crowder / Parking Nazi (get people on buses) -
1hr Vol Trail Promotion - X Kurt Steine
Graphics (shirt, logo) - X Jeremy Swan
Expressed Interest:
Janice Maketa Orlik - facebook comment
Tom Green (timing, bibs, aid station 4)
Position Descriptions
Flagging / Signing
The course needs to be marked with Signs and Flags so that runners can follow the course. There are ~100 signs (at most trail intersections) and it takes many hours, even days to sign and flag. The course is divided into four (4) sections of trail, each being 4 miles in length.
We assign 1 person to LEAD each section. It is now their duty to mark that section of the trail. They are responsible. Whether they do it all, or they call on some of the BANDITOS.
The BANDITOS are a pool of trail marking people who have shown interest to help the LEADS. Nick gathers these peoples names, phone numbers, and email addresses. The week before the race, Nick sends out emails to all of these BANDITOS and LEADS and suggests that the leads grab a few BANDITOS for help.
Often, a lead will email out saying “I am headed out on Thur after 4, if anyone wants to join, call me at…”
Intersections (where any two trails merge) are likely candidates for a sign
Sometimes, signs need to be more visible
In the middle of the trail, use a supplied wooden stake, pound it into the ground (need a hammer with you) in the middle of the trail (do not block trail), and then staple the sign to it
Pink Surveyors tape is used as confidence markers on trees
Every 500 ft
Before and after turns
No longer than 6 inches
Signs and tape go up the week prior to the race (5-7 days). Most of it should be done on the prior 2 days.