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lessons_learned_2016 [08.05.2017 17:02]
nyeates created from Jim's
lessons_learned_2016 [08.07.2017 16:36] (current)
nyeates addded tys comments
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 ===== From Nick ===== ===== From Nick =====
 +  * Have received some feedback that taking the Bus is a pain - some runners have a ritual of going to their cars to cleanup and change clothes after a hot run - also, it takes less planning to leave when they want to 
 +  * Give myself plenty of time at Tom's on Fri. START EARLY. Lots of sorting into piles to do. 
 +  * Start at Tom's on Thur by myself? 
 +  * Get dry goods shopping done early; a week? 
 +  * Good aid station leads go a LONG way; they will even bring they're own people and unique foods!
  
  
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   * Reserve only Shelter 104 & 105   * Reserve only Shelter 104 & 105
  
-===== From Barb =====+===== From Mike (aid stations) ===== 
 +  * 1. Station 2 probably should be set up a little earlier... First couple runners came through before we were up and running (if 50K leaders are finishing in 4.5hrs with 7am start, first guys will come through #2 around 800/815am). 
 +  * 2. Runners (esp 50K'ers 2nd time around) really enjoyed cold soda... Maybe keep a small cooler filled with ice and soda at stations. 
 +  * 3. Station 2 ran out of cups 3 times. Seemed like big cups were a waste except for "dousing" runners or "extracting" ice from coolers/jugs... Maybe get a big (300 or 500 count) package of the small dixie cups, and only have couple big cups (since can be reused if not for drinking). 
 +  * 4. Station 2 ran out of ice; not sure how many bags we got to start with, but probably need more next time. 
 +  * 5. Station 2 supplies included one trash bag, and got more later... 3 or 4 seemed to be the right number of trash bags. 
 +  * 6. Having 5 volunteers at Station 2 was excessive at times (particularly towards end), but it was awesome during the handful of big rushes; also, having so many people cheering 50K'ers crossing bridge (esp 2nd time around) was very appreciated by the runners. 
 +  * 7. Swedish fish and salt caps were big hit at Station 2. 
 +  * 8. Many runners were (pleasantly) surprised that tailwind was provided. 
 +  * 9. Watermelon seemed to be a big hit for post-race food. 
 +  * 10. Not sure about other aid stations, but #2 is in heavy traffic area between road, bridge, and bathroom; several "non-participants" stopped by to ask about race... maybe have handful of business cards / flyers to hand out. 
 +  * 11. Should check first aid kits are fully supplied prior to next race... station 2 used a few things in there, including the vaseline. 
 +  * 12. Tracking runners this year seemed to be better than last year... having aid stations keep notes on the bibs coming through seemed to help and maybe should be standard operation moving forward. 
 +  * 13. Only "lost" runner this year was due to a runner registering for a friend that didn't run. Maybe have registration volunteers confirm if the "friend" is actually running next time. 
 +  * 14. Compared to last year, the "Sunday" after was much easier this time (I was home by 2pm this year, last year was closer to 6pm)... Post-race packing of the truck based on off-load location order (in this case, UCF first, Storage Unit last) helped a lot, as did wrangling a couple volunteers. 
 +  * 15. Station 2 volunteers really appreciated getting some food and beers around noon (besides having lunch at normal hour, by the time we got back to pavilion around 3pm some of the food was already gone). 
 + 
 +===== From Sue ===== 
 +Here are some notes I jotted down for Barbara about the food:  
 +​ 
 +Ran out of: 
 +  * Hamburgers 
 +  * Cheese way more 
 +  * Fruit 
 +  * Soda 
 + 
 +Perfect on: 
 +  * Kielbasa 
 +  * Hot dogs 
 +  * Pulled pork 
 +  * Black bean burgers 
 +  * Quinoa salad 
 +  * Cake 1 ok 2 for extra 
 +  * Over on 
 +  * All bread 
 +  * Hand towels kitchen side towels.  
 + 
 +Too much:  
 +  * One bag charcoal too much 
 +  * Wood good but had extra 
 +  * Start with charcoal and keep going with wood 
 + 
 +I'm sure Barbara or Mary can help elaborate the notes.  
 + 
 +From my observations: 
 +  * Good to have separate lists for 50k and 25k; may need to rethink layout -- sometimes it was hard to see bib # and if person had a shirt.  
 +  * If a friend checks in for another person, confirm friend is running.   
 +  * Cut off time for 50k after first loop is a good idea if Constantine runs again (although he self-dropped). 
 +  * Set expectations to volunteers that not everyone gets a shirt. This year, we ran out of men's shirts and there was at least one man who wanted to buy a shirt at the end of the day.  I think what we should do next year is count the number purchased, make a list of volunteers who get a shirt and order that amount and order a few extra shirts for sales or last minute runners.  
 +  * Need to reconsider layout for shirt sales.  I had a lot of people bugging me during check-in and many people are pushy especially some of the volunteers. Maybe have a separate person to deal with shirts during check-in and throughout the day. 
 +  * Was asked about kids shirts again. Might want to make more for next year. The woman who ran while pregnant two years ago bought a shirt (we gave her a shirt last year) -- she may be a repeat customer.  
 +  * Suggestion to have check-in for 50k be at the parking lot (just for bibs -- shirts can stay at start/finish). Would need to consider logistics.   
 + 
 +===== From Ty ===== 
 +Nick – Just a quick follow-up to the race this past Sat. on Aid Station 4.   Beverages were all drunk well – Water, Tail Wind, Coke, and Gator Aid – not much demand for Ginger ale.   Ice packed in the running packs was a hit.   The man that won the 30 mile route said our aid station looked like an Oasis when he came in after the first lap.    Food – ice cycle (popsicle) were very popular as almost all finishers had one or more – PB&J sandwich, Pringles, and Swordfish went well – not much demand for chocolate or Trail mix (surprising).   Runners were complimentary about the aid station and the race in general – complimenting the overall organization.   Thanks for having a first Aid kit in our station as we used it on two runners’ cuts and one runner used Vaseline –lots of runners took one or two salt tablets.
  
 +Thanks for letting me be part of the event.
 +Ty
lessons_learned_2016.1501966959.txt.gz · Last modified: 08.05.2017 17:02 by nyeates